(Deutsche Institution für Schiedsgerichtsbarkeit e. V. (DIS))(in force as of July 1, 1998)
1.1: The Arbitration Rules set forth herein apply to disputes which, pursuant to an agreement concluded between the parties, are to be decided by an arbitral tribunal in accordance with the Arbitration Rules of the German Institution of Arbitration (DIS).
1.2: Unless otherwise agreed by the parties, the Arbitration Rules in effect on the date of commencement of the arbitral proceedings apply to the dispute.
2.1: The parties are free in their selection and nomination of arbitrators.
2.2: Unless otherwise agreed by the parties, the chairman of the arbitral tribunal or the sole arbitrator, as the case may be, shall be a lawyer.
2.3: Upon request, the DIS will make suggestions for the selection of arbitrators.
Unless otherwise agreed by the parties, the arbitral tribunal consists of three arbitrators.
All written pleadings and attachments shall be submitted in a number of copies at least sufficient to provide one copy for each arbitrator, for each party and, in case the pleadings are filed with the DIS, one copy for the latter.
5.1: The statement of claim and written pleadings, containing pleas as to the merits of the claim or a withdrawal of the claim, shall be delivered by registered mail/return receipt requested or by courier, telefax or other means of delivery inasmuch as they provide a record of receipt. All other written communications may be delivered by any other means of delivery. All written communications and information submitted to the arbitral tribunal shall likewise be conveyed to the other party at the same time.
5.2: Delivery of all written communications by the parties, the arbitral tribunal or the DIS Secretariat shall be made to the last-known address, as provided by the addressee or, as the case may be, by the other party.
5.3: If the whereabouts of a party or a person entitled to receive communications on his behalf are not known, any written communication shall be deemed to have been received on the day on which it could have been received at the last-known address upon proper delivery by registered mail/return receipt requested, or by courier, telefax or other means of delivery inasmuch as they provide a record of receipt.
5.4: If a written communication delivered in accordance with subsection 1 of this section is received by any other means, delivery is deemed to have been effected not later than at the time of actual receipt.
5.5: Where a party has retained legal representation, delivery should be made to the latter.
6.1: The claimant shall file the statement of claim with a DIS Secretariat. Arbitral proceedings commence upon receipt of the statement of claim by a DIS Secretariat.
6.2: The statement of claim shall contain:
(1) identification of the parties,
(2) specification of the relief sought,
(3) particulars regarding the facts and circumstances which give rise to the claim(s),
(4) reproduction of the arbitration agreement,
(5) nomination of an arbitrator, unless the parties have agreed on a decision by sole arbitrator.
6.3: In addition, the statement of claim should contain:
(1) particulars regarding the amount in dispute,
(2) proposals for the nomination of an arbitrator, where the parties have agreed on a decision by sole arbitrator,
(3) particulars regarding the place of arbitration, the language of the proceedings and the rules applicable to the substance of the dispute.
6.4: If the statement of claim is incomplete or if the copies or attachments are not submitted in the requisite number, the DIS Secretariat requests the claimant to make a corresponding supplementation and sets a time-limit for compliance.
Commencement of the arbitral proceedings pursuant to subsection 1, sentence 2 of this section is not affected as long as supplementation is made within the set time-limit; otherwise, the proceedings are terminated without prejudice to the claimant's right to reintroduce the same claim.
7.1: Upon filing the statement of claim, the claimant shall pay to the DIS the administrative fee as well as a provisional advance on the arbitrators' costs in accordance with the schedule of costs (appendix to section 40 sub. 5) in force on the date of receipt of the statement of claim by the DIS Secretariat.
7.2: The DIS Secretariat invoices the claimant for the DIS administrative fee and the provisional advance and, if payment has not already been made, sets a time-limit for payment. If payment is not effected within the time-limit, which may be subject to reasonable extension, the proceedings are terminated without prejudice to the claimant's right to reintroduce the same claim.
The DIS Secretariat delivers the statement of claim to the respondent without undue delay. The DIS Secretariat may make delivery of the statement of claim contingent on having received the number of copies of the statement of claim and attachments required pursuant to section 4 as well as payment required pursuant to section 7.
After constitution of the arbitral tribunal pursuant to section 17, the arbitral tribunal sets a time-limit for the respondent to file the statement of defence. When setting the time-limit, appropriate consideration shall be given to the date the respondent received the statement of claim.
10.1: Any counterclaim shall be filed with a DIS Secretariat. Section 6 subs. 1 - 4 apply mutatis mutandis.
10.2: The arbitral tribunal decides on the admissibility of the counterclaim.
11.1: Upon filing a counterclaim, the respondent shall pay to the DIS the administrative fee in accordance with the schedule of costs in force on the date of commencement of the proceedings (appendix to section 40 sub. 5).
11.2: The DIS Secretariat invoices the respondent for the DIS administrative fee and, if payment has not already been made, sets a time-limit for payment. If payment is not effected within the time-limit, which may be subject to reasonable extension, the counterclaim is deemed not to have been filed.
11.3: The DIS Secretariat delivers the counterclaim to the claimant and the arbitral tribunal without undue delay. The DIS Secretariat may make delivery of the counterclaim contingent on having received the number of copies of the counterclaim and attachments required pursuant to section 4 as well as payment required pursuant to subsection 1 of this section.
12.1: Upon delivery of the statement of claim, the DIS Secretariat calls upon the respondent to nominate an arbitrator. If the DIS Secretariat does not receive a nomination from the respondent within 30 days after receipt of the statement of claim by the respondent, the claimant may request nomination by the DIS Appointing Committee. The DIS Secretariat may extend the 30 day time-limit upon application. A nomination is still timely after expiry of the period of 30 days as long as the DIS Secretariat receives such nomination prior to a request by the claimant for nomination by the DIS Appointing Committee.
A party is bound by his nomination of an arbitrator once the DIS Secretariat has received the nomination.
12.2: The two arbitrators nominate the chairman of the arbitral tribunal and notify the DIS Secretariat thereof without undue delay. When making such nomination, the arbitrators should take into account concurring proposals by the parties. If the DIS Secretariat does not receive a nomination of the chairman of the arbitral tribunal from the two arbitrators within 30 days after calling upon them to do so, each party may request nomination of the chairman by the DIS Appointing Committee. A nomination is still timely after expiry of the period of 30 days as long as the DIS Secretariat receives such nomination prior to a request by one of the parties for nomination by the DIS Appointing Committee.
13.1: Unless otherwise agreed by the parties, multiple claimants shall jointly nominate one arbitrator in their statement of claim.
13.2: If two or more respondents are named in the statement of claim, unless otherwise agreed by the parties, the respondents shall jointly nominate one arbitrator within 30 days after their receipt of the statement of claim. If the respondents have received the statement of claim at different times, the time-limit shall be calculated by reference to the time of receipt by the respondent who last received the statement of claim. The DIS Secretariat may extend the time-limit. If the respondents fail to agree on a joint nomination within the time-limit, the DIS Appointing Committee, after having consulted the parties, nominates two arbitrators, unless the parties agree otherwise. A nomination made by the claimant side is set aside by the DIS Appointing Committee's nomination.
The two arbitrators nominated by the parties or the DIS Appointing Committee nominate the chairman of the tribunal. Section 12 sub. 2 applies mutatis mutandis, in which case the request of one party is sufficient.
13.3: The arbitral tribunal decides on the admissibility of the multi-party proceedings.
Where the arbitral tribunal is to consist of a sole arbitrator and the parties do not reach agreement on a sole arbitrator within 30 days after receipt of the statement of claim by the respondent, each party may request nomination of a sole arbitrator by the DIS Appointing Committee.
Each arbitrator must be impartial and independent. He shall exercise his office to the best of his knowledge and abilities, and in doing so is not bound by any directions.
16.1: Each person who is nominated as arbitrator shall without undue delay notify the DIS Secretariat of his acceptance of the office as arbitrator and declare whether he fulfills the qualifications agreed upon by the parties. Such person shall disclose all circumstances which are likely to give rise to doubts as to his impartiality or independence. The DIS Secretariat informs the parties accordingly.
16.2: If circumstances are apparent from an arbitrator's declaration, which are likely to give rise to doubts as to his impartiality or independence or his fulfillment of agreed qualifications, the DIS Secretariat grants the parties an opportunity to comment within an appropriate time-limit.
16.3: An arbitrator shall disclose to the parties and the DIS Secretariat circumstances likely to give rise to doubts as to his impartiality or independence also throughout the arbitral proceedings.
17.1: The DIS Secretary General may confirm the nominated arbitrator as soon as the DIS Secretariat receives the arbitrator's declaration of acceptance, and no circumstances likely to give rise to doubts regarding the impartiality or independence of an arbitrator or his fulfillment of agreed qualifications are apparent from the declaration, or if within the time-limit set by section 16 sub. 2 no party objects to the confirmation of that arbitrator.
17.2: In all other cases the DIS Appointing Committee decides on the confirmation of the nominated arbitrator.
17.3: Upon confirmation of all arbitrators, the arbitral tribunal is constituted. The DIS Secretariat informs the parties of the constitution of the arbitral tribunal.
18.1: An arbitrator may be challenged only if circumstances exist that give rise to justifiable doubts as to his impartiality or independence, or if he does not possess qualifications agreed to by the parties. A party may challenge an arbitrator nominated by him, or in whose nomination he has participated, only for reasons of which he becomes aware after the nomination has been made.
18.2: The challenge shall be notified and substantiated to the DIS Secretariat within two weeks of being advised of the constitution of the arbitral tribunal pursuant to section 17 sub. 3 or of the time at which the party learns of the reason for challenge. The DIS Secretariat informs the arbitrators and the other party of the challenge and sets a reasonable time-limit for comments from the challenged arbitrator and the other party. If the challenged arbitrator does not withdraw from his office or the other party does not agree to the challenge within the time-limit fixed, the challenging party may within two weeks request the arbitral tribunal to decide on the challenge unless otherwise agreed by the parties.
18.3: If the other party agrees to the challenge, or if the arbitrator withdraws from his office after being challenged, or if the application of challenge has been granted, a substitute arbitrator shall be nominated. Sections 12 to 17 apply mutatis mutandis to the nomination and confirmation of the substitute arbitrator.
19.1: If an arbitrator becomes de jure or de facto unable to perform his functions or for other reasons fails to act, his mandate terminates if he withdraws from his office or if the parties agree on the termination. If the arbitrator does not withdraw from his office, or if the parties cannot reach agreement on the termination of his mandate, any party may request the competent court to decide on the termination of the mandate.
19.2: If the mandate of an arbitrator is terminated, a substitute arbitrator shall be nominated. Sections 12 to 17 apply mutatis mutandis to the nomination and confirmation of the substitute arbitrator.
19.3: If, pursuant to subsection 1 of this section or of section 18 sub. 2, an arbitrator withdraws from his office or a party agrees to the termination of the mandate of an arbitrator, this does not imply acceptance of the validity of any ground referred to in subsection 1 of this section or section 18 sub. 2.
20.1: Unless otherwise agreed by the parties, the arbitral tribunal may, at the request of a party, order any interim measure of protection as the arbitral tribunal may consider necessary in respect of the subject-matter of the dispute. The arbitral tribunal may require any party to provide appropriate security in connection with such measure.
20.2: It is not incompatible with an arbitration agreement for a party to request an interim measure of protection in respect of the subject-matter of the dispute from a court before or during arbitral proceedings.
21.1: Failing an agreement by the parties on the place of arbitration, this shall be determined by the arbitral tribunal.
21.2: Notwithstanding subsection 1 of this section, the arbitral tribunal may, unless otherwise agreed by the parties, meet at any place it considers appropriate for an oral hearing, for hearing witnesses, experts or the parties, for consultation among its members or for inspection of property or documents.
22.1: The parties are free to agree on the language or languages to be used in the arbitral proceedings. Failing such agreement, the arbitral tribunal shall determine the language or languages to be used in the proceedings. This agreement or determination, unless otherwise specified therein, shall apply to any written statement by a party, any hearing and any award, decision or other communication by the arbitral tribunal.
22.2: The arbitral tribunal may order that expert reports and other documentary evidence shall be accompanied by a translation into the language or languages agreed upon by the parties or determined by the arbitral tribunal.
23.1: The arbitral tribunal shall decide the dispute in accordance with such rules of law as are chosen by the parties as applicable to the substance of the dispute. Any designation of the law or legal system of a given State shall be construed, unless otherwise expressed, as directly referring to the substantive law of that State and not to its conflict of laws rules.
23.2: Failing any designation by the parties, the arbitral tribunal shall apply the law of the State with which the subject-matter of the proceedings is most closely connected.
23.3: The arbitral tribunal shall decide ex aequo et bono or as amiable compositeur only if the parties have expressly authorized it to do so. The parties may so authorize the arbitral tribunal up to the time of its decision.
23.4: In all cases the arbitral tribunal shall decide in accordance with the terms of the contract and shall take into account the usages of trade applicable to the transaction.
24.1: Statutory provisons of arbitral procedure in force at the place of arbitration from which the parties may not derogate, the Arbitration Rules set forth herein, and, if any, additional rules agreed upon by the parties shall apply to the arbitral proceedings. Otherwise, the arbitral tribunal shall have complete discretion to determine the procedure.
24.2: The arbitral tribunal shall undertake to obtain from the parties comprehensive statements regarding all relevant facts and the proper applications for relief.
24.3: The chairman of the arbitral tribunal presides over the proceedings.
24.4: Individual questions of procedure may be decided by the chairman of the arbitral tribunal alone if so authorized by the other members of the arbitral tribunal.
The arbitral tribunal may make continuation of the arbitral proceedings contingent on payment of advances on the anticipated costs of the arbitral tribunal. It should request each party to pay one half of the advance. In fixing the advance, the arbitrators' total fees and the anticipated reimbursements as well as any applicable value added tax may be taken into consideration. The provisional advance paid by the claimant to the DIS pursuant to section 7 sub. 1 shall be credited to the claimant's share of the advance on costs.
26.1: The parties shall be treated with equality. Each party shall be given a full opportunity to present his case at all stages of the proceedings. The parties shall be given sufficient advance notice of any hearing and of any meeting of the arbitral tribunal for the purpose of taking evidence. The parties are entitled to be legally represented.
26.2: All written pleadings, documents or other communications supplied to the arbitral tribunal by one party shall be communicated to the other party. Likewise, expert reports and other evidentiary documents on which the arbitral tribunal may rely in making its decision are to be communicated to both parties.
27.1: The arbitral tribunal shall establish the facts underlying the dispute. To this end it has the discretion to give directions and, in particular, to hear witnesses and experts and order the production of documents. The arbitral tribunal is not bound by the parties' applications for the admission of evidence.
27.2: Unless otherwise agreed by the parties, the arbitral tribunal may appoint one or more experts to report to it on specific issues to be determined by the arbitral tribunal. It may also require a party to give the expert any relevant information or to produce, or to provide access to, any relevant documents or property for his inspection.
27.3: Unless otherwise agreed by the parties, if a party so requests or if the arbitral tribunal considers it necessary, the expert shall, after delivery of his written or oral report, participate in an oral hearing where the parties have the opportunity to put questions to him and to present expert witnesses in order to testify on the points at issue.
Subject to agreement by the parties, the arbitral tribunal shall decide whether to hold oral hearings or whether the proceedings shall be conducted on the basis of documents and other materials. Unless the parties have agreed that no hearings shall be held, the arbitral tribunal shall hold such hearings at an appropriate stage of the proceedings, if so requested by a party.
A record shall be made of all oral hearings. The record shall be signed by the chairman. The parties shall each receive a copy of the record.
30.1: If the respondent fails to communicate his statement of defence within the time-limit set in accordance with section 9, the arbitral tribunal may continue the proceedings without treating such failure in itself as an admission of the claimant's allegations.
30.2: If any party fails to appear at an oral hearing after having been duly summoned, or to produce documentary evidence within a set time-limit, the arbitral tribunal may continue the proceedings and make the award on the evidence before it.
30.3: Any default which has been justified to the tribunal's satisfaction will be disregarded. Apart from that, the parties may agree otherwise on the consequences of default.
The arbitral tribunal may, when satisfied that the parties have had sufficient opportunity to present their case, set a time-limit. Upon the expiry of the time-limit, the arbitral tribunal may reject further pleadings by the parties as to the facts of the case.
32.1: At every stage of the proceedings, the arbitral tribunal should seek to encourage an amicable settlement of the dispute or of individual issues in dispute.
32.2 If, during arbitral proceedings, the parties settle the dispute, the arbitral tribunal shall terminate the proceedings. If requested by the parties, the arbitral tribunal shall record the settlement in the form of an arbitral award on agreed terms, unless the contents of the settlement are in violation of public policy (ordre public).
32.3: An award on agreed terms shall be made in accordance with section 34 and shall state that it is an award. Such an award has the same effect as any other award on the merits of the case.
33.1: The arbitral tribunal shall conduct the proceedings expeditiously and shall render an award within a reasonable period of time.
33.2: In rendering the award, the arbitral tribunal is bound by the requests for relief made by the parties.
33.3: In arbitral proceedings with more than one arbitrator, any decision of the arbitral tribunal shall be made, unless otherwise agreed by the parties, by a majority of all its members.
33.4: If an arbitrator refuses to take part in the vote on a decision, the remaining arbitrators may take the decision without him, unless otherwise agreed by the parties. The remaining arbitrators shall decide by majority vote. The parties shall be given advance notice of the intention to make an award without the arbitrator who refuses to participate in the vote. In the case of other decisions, the parties shall be informed subsequent to the decision of the refusal to participate in the vote.
34.1: The award shall be made in writing and shall be signed by the arbitrator or arbitrators. In arbitral proceedings with more than one arbitrator, the signatures of the majority of all members of the arbitral tribunal shall suffice, provided that the reason for any omitted signature is stated.
34.2: The award shall contain full identification of the parties to the arbitral proceedings and their legal representatives and the names of the arbitrators who have rendered the award.
34.3: The award shall state the reasons upon which it is based, unless the parties have agreed that no reasons are to be given or the award is an award on agreed terms under section 32 sub. 2.
34.4: The award shall state the date on which it was rendered and the place of arbitration as determined in accordance with section 21. The award shall be deemed to have been made on that date and at that place.
35.1: Unless otherwise agreed by the parties, the arbitral tribunal shall also decide in the arbitral award which party is to bear the costs of the arbitral proceedings, including those costs incurred by the parties and which were necessary for the proper pursuit of their claim or defence.
35.2: In principle, the unsuccessful party shall bear the costs of the arbitral proceedings. The arbitral tribunal may, taking into consideration the circumstances of the case, and in particular where each party is partly successful and partly unsuccessful, order each party to bear his own costs or apportion the costs between the parties.
35.3: To the extent that the costs of the arbitral proceedings have been fixed, the arbitral tribunal shall also decide on the amount to be borne by each party. If the costs have not been fixed or if they can be fixed only once the arbitral proceedings are terminated, the decision shall be taken by means of a separate award.
35.4: Subsections 1, 2 and 3 of this section apply mutatis mutandis where the proceedings have been terminated without an arbitral award, provided the parties have not reached an agreement on the costs.
36.1: The arbitral tribunal shall provide a sufficient number of originals of the arbitral award. Without undue delay, the DIS Secretariat shall be supplied with one original of the award to keep on file as well as a sufficient number for delivery to the parties.
36.2: The DIS Secretariat delivers one original of the award to each party.
36.3: Delivery of the award to the parties may be withheld until the costs of the arbitral proceedings have been paid in full to the arbitral tribunal and to the DIS.
37.1: Any party may request the arbitral tribunal
to correct in the award any errors in computation, any clerical or typographical errors or any errors of similar nature,
to give an interpretation of specific parts of the award,
to make an additional award as to claims presented in the arbitral proceedings but omitted from the award.
37.2: Unless otherwise agreed by the parties, the request shall be made within 30 days after receipt of the award. A copy of the request shall be delivered to the DIS Secretariat.
37.3: The arbitral tribunal should make the correction or give the interpretation within 30 days and make an additional award within 60 days.
37.4: The arbitral tribunal may also make a correction to the award on its own initiative.
37.5: Sections 33, 34 and 36 apply to correction or interpretation of the award or to an additional award.
The award is final and has the same effect between the parties as a final and binding court judgment.
39.1: The arbitral proceedings are terminated by the final award, by an order of the arbitral tribunal pursuant to subsection 2 of this section or by the DIS Secretariat pursuant to subsection 3 of this section.
39.2: The arbitral tribunal shall issue an order for the termination of the arbitral proceedings when
(1) the claimant withdraws his claim, unless the respondent objects thereto and the arbitral tribunal recognizes a legitimate interest on his part in obtaining a final settlement of the dispute; or
(2) the parties agree on the termination of the arbitral proceedings; or
(3) the parties fail to pursue the arbitral proceedings in spite of being so requested by the arbitral tribunal or when the continuation of the proceedings has for any other reason become impossible.
39.3: If nomination of an arbitrator or substitute arbitrator does not occur within the set time-limit and nomination by the DIS Appointing Committee is not requested by a party, the DIS Secretariat may terminate the proceedings after having consulted the parties.
40.1: The arbitrators are entitled to fees and reimbursement of expenses as well as to value added tax levied on the fees or expenses. The parties are jointly and severally liable to the arbitral tribunal for payment of the costs of the arbitral proceedings, notwithstanding any claim for reimbursement by one party against the other.
40.2 The fees shall be fixed by reference to the amount in dispute, which is to be assessed by the arbitral tribunal at its due discretion.
40.3 If proceedings are terminated prematurely, the arbitral tribunal may at its equitable discretion reduce the fees in accordance with the progress of the proceedings.
40.4 The DIS is entitled to an administrative fee as well as to any value added tax levied thereon. The parties are jointly and severally liable to the DIS for payment of the administrative fee, notwithstanding any claim for reimbursement by one party against the other.
40.5 The amount of fees and expenses shall be calculated in accordance with the schedule which forms part of the present Arbitration Rules.
40.6: If the amount in dispute is not specified in a statement of claim or counterclaim, the DIS or the arbitral tribunal, as the case may be, may assess the provisional administrative fees and advances at its due discretion.
A party who knows that any provision of these Arbitration Rules or any other agreed requirement under the arbitral procedure has not been complied with and yet proceeds with the arbitration without stating his objection to such non-compliance without undue delay, may not raise that objection later.
The arbitral award may be published only with written permission of the parties and the DIS. Under no circumstances may the publication include the names of the parties, their legal representatives or the arbitrators or any other information specific to the arbitral proceedings.
43.1: The parties, the arbitrators and the persons at the DIS Secretariat involved in the administration of the arbitral proceedings shall maintain confidentiality towards all persons regarding the conduct of arbitral proceedings, and in particular regarding the parties involved, the witnesses, the experts and other evidentiary materials. Persons acting on behalf of any person involved in the arbitral proceedings shall be obligated to maintain confidentiality.
43.2: The DIS may publish information on arbitral proceedings in compilations of statistical data, provided such information excludes identification of the persons involved.
44.1: All liability of an arbitrator for any act in connection with deciding a legal matter is excluded, provided such act does not constitute an intentional breach of duty.
44.2: All liability of the arbitrators, the DIS, its officers and its employees for any other act or omission in connection with arbitral proceedings is excluded, provided such acts do not constitute an intentional or grossly negligent breach of duty.